4 Free Timesheet Templates for 2024 (Excel, PDF, Word, Google Sheets)

Download a free timesheet template best suited for your business needs. Excel and Google versions calculate hours and salaries automatically. Alternatively, you can choose the timesheet template PDF format for a clean printable version. Our guide will provide a quick-start guide and help you understand the benefits of these templates.

Free timesheet templates

Our timesheet templates will help you record employee hours and calculate salaries. For this, we have our free Excel timesheet template with formulas, so you only need to input hours and salary rates to have the calculations automatically done for you.

Daily timesheet templates

Download our hourly timesheet template to have a daily overview of your team’s working hours and break times. Google Sheets daily timesheet template is an excellent way to provide access to all your employees in the cloud to fill in their respective timesheets.

Template in Google Sheets | Template in Excel | Template in PDF

Weekly timesheet templates

Choose our weekly timesheet templates, if you manage and pay salaries weekly. Google Sheets weekly timesheet template and the weekly timesheet for Excel lets you input shift start and end times and pay rates while calculating total hours and salaries for you.

Template in Google Sheets | Template in Excel | Template in PDF

Biweekly timesheet templates

Our semi-monthly timesheet template provides a larger-scale view. Use our biweekly timesheet for Google Sheets to input the total hours worked per day and receive automatically calculated salaries according to your set pay rates.

Template in Google Sheets | Template in Excel | Template in PDF

Monthly timesheet templates

Our simple monthly timesheet templates for Google Sheets and Excel provide you with salary calculations for monthly payments. Just add the pay rates and total hours worked for each employee and receive salary calculations. Alternatively, you can download the printable pdf version.

Template in Google Sheets | Template in Excel | Template in PDF

How to use our Excel & Google Sheets timesheet templates

While our simple yet efficient timesheet templates require no substantial knowledge or experience, you can follow our step-by-step instructions to get quickly started.

1. Choose the right template for you 

Our daily timesheet templates are ideal for those who need separate recordings for break times and for those who require daily approval rounds. Choose weekly, biweekly or monthly templates depending on your payroll requirements. Depending on your industry, the most suitable timesheets may be different, for example, a medical staffing timesheet may not be the best fit for security companies.

2. Download the template

Download the PDF template for printing or XLS template if you need to work offline. Our Google Sheets templates require you to make a copy and are the best options when collaborating with employees on Google Workspace.

3. Input data

All of our free timesheet templates come with demo data to showcase to you how to use them and how the formulas and automated calculations work. Replace the demo data and input your employees and their work hours. Be careful not to input total hours or salaries, as these are calculated for you by the formulas. 

4. Provide access to team members

Provide access to all relevant managers, supervisors and employees to fill in, review and approve timesheets. This helps you create a quicker workflow and will allow multiple people to work on the same timesheet simultaneously.

Benefits of using multi-employee timesheet templates

So why should you use these templates? Let’s take a look at some of the most important benefits. 

Make your payroll process quicker

Quickly filled timesheets and automatic calculations will make your payroll process quicker. This is an essential part of administrative work and efficiency in this aspect can significantly reduce overhead costs. Quickly received salaries will also ensure higher satisfaction within your employee ranks.

Get insights into team productivity 

Have an overview of your team’s productivity. See which hours are used for breaks and who clocks in when. Use long-term views and salary calculations and compare this with your operational revenue to better understand your team's productivity. 

Ensure compliance with labour laws

Timesheets are an essential tool for ensuring compliance with labour legislation. Having an overview of daily and weekly hours will help you provide a fair distribution of shift hours and make sure that no employee has to work more than is legally required.

Keep records for future use

You can never have too much archived data. It’s a good practice to save your timesheet data for legal purposes as well as a basis for creating your business reports.

3 tips to get the most out of template for timesheet

Make sure to get the most out of our timesheet template assets with the following tips.

1. Use XLS and Google Sheets for automatic calculations

Our PDF timesheet templates provide a clean look for printable physical versions but the real efficiency comes from our timesheet templates for Google Sheets and Excel as these automatically calculate employee hours and total salaries for the respective periods.

2. Duplicate sheets

Duplicating sheets in your Google Sheets document or XLS file is the quickest way to get going with your new daily, weekly, biweekly or monthly timesheet. All the formulas and employee information will remain in place. You only need to adjust dates and clear previous working hours. This will help you avoid an abundance of files and keep previous periods at your fingertips when accessing that data for record-keeping or labour compliance purposes.

3. Let employees fill in shift hours

Google Sheets templates allow you to work together with your colleagues in the cloud. Provide access to all relevant staff members and let them fill in shift hours for a quicker workflow. This reduces manual work for managers and supervisors who can then double-check the data and provide their approvals.

Automate your timesheet and payroll processes with Parim

Want to move to total efficiency? Automate your business timesheets and payroll process with PARiM time tracking software and forget manual data entry and human errors. Let your employees clock in and out of shifts with our mobile app with GPS geofencing features to avoid fraudulent activity, making it the best time tracking software for managing multiple locations or many clients. Set up custom pay rules with added rates and multipliers for different time periods, overtime hours and holidays. Receive automatically calculated timesheets based on time clock data and bulk export them to your payroll provider.