19 Best Security Workforce Management Software of 2024: Top Picks
Security workforce management software is a specialized type of system designed to oversee and optimize the daily operations of security personnel.
These platforms provide tools for scheduling, real-time communication, incident reporting, and compliance management, ensuring that companies can deploy their security workforce efficiently and effectively.
By integrating various administrative tasks into one seamless application, this software assists security companies in managing staff across multiple sites, tracking work hours, and reducing manual errors in payroll and invoicing.
Security workforce management software is increasingly being adopted by organizations looking to enhance the coordination of their security teams and ensure the safety of their assets and premises.
In this guide, we’ll dive into the 19 best security workforce management solutions of 2024 and our top picks to help make the selection process easier.
Top Security Workforce Management Solutions Comparison & Ratings Chart
Further Reading: Security Workforce Management Software
Best 19 Security Workforce Management Apps Reviewed
Selecting the right security workforce management software is crucial for effective team deployment and management. These tools ensure that security details and patrols are managed effectively, time is tracked accurately, and compliance with legal requirements is maintained.
1. PARiM
PARiM is a security workforce management tool that specializes in simplifying the scheduling and management of security personnel.
Top Features
Shift Planning: Users can effortlessly schedule shifts and manage changes with a few clicks.
Absence Management: Keeps track of all employee absences to maintain uninterrupted security coverage.
Mobile Access: Security staff can clock in and out directly from their mobile devices, offering real-time data.
Pros
Offers comprehensive shift management tools.
Provides robust reporting features.
Cons
May have a steep learning curve for new users.
Limited third-party integrations.
Reviews
Total reviews: 29
Aggregate rating: 4.8/5 on Capterra.com
Pricing
Pricing starts at £39/month.
2. Arcoro
Arcoro provides a suite of HR management tools, including features for the specialized needs of security workforce management.
Top Features
Modular Solutions: Users can select the specific modules they need, like time and attendance or applicant tracking.
Compliance Tracking: Helps ensure that security workforce complies with industry regulations and standards.
Performance Management: Streamlines the review process and helps set clear goals for security staff.
Pros
Flexible modular approach fits various business sizes.
Strong focus on compliance and performance.
Cons
Interface might not be as user-friendly as competitors.
Some modules may require additional investment.
Reviews
Total Reviews: 101
Aggregate Rating: 4.1/5 on Capterra.com.
Pricing
Pricing information is available upon request.
3. Paycor
Paycor's platform is known for being an all-in-one management solution that can cater to the intricate demands of security workforce management.
Top Features
Payroll Integration: Simplifies the payroll process for security teams, reducing administrative work.
Scheduling: Advanced scheduling features help allocate security personnel efficiently.
Recruitment: Streamlines the hiring process of new security professionals.
Pros
The all-in-one approach can be cost-effective.
Intuitive user interface promotes ease of use.
Cons
The breadth of features can be overwhelming.
Mobile app functionality could be improved.
Reviews
Total Reviews: 2778
Aggregate Rating: 4.4/5 on Capterra.com.
Pricing
Pricing information is available upon request.
4. Papaya Global
Papaya Global offers workforce management solutions with strong analytical tools and reporting for global security teams.
Top Features
Workforce Analytics: Provides in-depth analysis tools to optimize the management of security personnel.
Global Compliance: Ensures that international security workforce management adheres to local labor laws.
Payroll Integration: Centralizes the management of global payroll, streamlining the payment process.
Pros
Strong analytics and reporting functions.
Focus on global workforce management.
Cons
Pricing may be higher for small businesses.
Can have a complex setup process.
Reviews
Total Reviews: 29
Aggregate Rating: 4.6/5 on Capterra.com.
Pricing
Contact for a custom pricing plan.
5. ExakTime Time & Attendance
ExakTime Time & Attendance specializes in time tracking and attendance for the security workforce.
Top Features
Time Tracking: Robust clock-in/out features tailored for security personnel.
Mobile App: A mobile solution for security staff to manage their time on-site.
Geofencing: Allows creation of geographical boundaries for accurate location-based time tracking.
Pros
Easy time tracking for employees on the move.
Geofencing feature enhances accountability.
Cons
Primarily focused on time tracking, less on other workforce management aspects.
May not suit companies looking for comprehensive HR tools.
Reviews
Total Reviews: 175
Aggregate Rating: 4/5 on Capterra.com.
Pricing
Pricing plans start at $9 per month.
6. Jotform
Jotform is well-suited for creating custom forms. These forms can be utilized within security workforce management for various data collection purposes.
Top Features
Custom Form Creation: Users can create tailored forms for incident reports and other security documentation.
Data Collection: Efficiently collects and stores data from security staff for analysis and compliance.
Integration Capabilities: Forms can be easily integrated into existing security management systems.
Pros
Highly customizable form options.
Integrates well with other software solutions.
Cons
More suited for data collection than complete workforce management.
The simplicity of forms may not cover complex security management needs.
Reviews
Total Reviews: 1890
Aggregate Rating: 4.7/5 on Capterra.com.
Pricing
Offers a free tier, with more advanced features available in paid subscriptions.
7. Replicon
Replicon offers solutions that facilitate time tracking and workforce management with precision and flexibility.
Top Features
TimeBill: Allows accurate tracking of billable hours to clients and projects, enhancing accountability and revenue.
TimeAttend: Streamlines time and attendance tracking with self-service capabilities for employees.
TimeCost: Provides real-time insights into project costs, helping businesses maintain budgets.
Pros
Intuitive interface that simplifies navigation and user adoption.
Comprehensive reporting functionalities improve transparency and decision-making.
Cons
Implementation may require a tailored set up for company-specific needs.
Mobile app experience may not have all features present in the web version.
Reviews
Total Reviews: 523
Aggregate Review Rating: 4.5/5 on Capterra.com.
Pricing
Pricing plans start at $12 per month.
8. Rippling
Rippling is known for its comprehensive approach to employee management across HR, IT, and security sectors.
Top Features
Payroll Management: Streamlines the payroll process with automatic tax calculations.
Employee Onboarding: Simplifies the onboarding process for security staff.
App Management: Centralizes control over company apps and data security.
Pros
User-friendly platform that integrates a range of HR and IT tasks.
Robust payroll system that easily adapts to regulatory changes.
Cons
Initial setup may be complex due to the wide range of features.
Higher cost compared to some alternatives.
Reviews
Total Reviews: 3041
Aggregate Review Rating: 4.9/5 on Capterra.com.
Pricing
Contact for a custom pricing plan.
9. ADP Workforce Now
ADP Workforce Now is a widely recognized platform offering scalable solutions for the security workforce.
Top Features
Comprehensive HR Suite: Manages the entire employee lifecycle within one system.
Compliance Tools: Helps ensure adherence to labor laws and regulations.
Analytics and Benchmarks: Delivers insightful data empowering strategic decisions.
Pros
Broad integration capabilities with other business systems.
Scalable to fit businesses of different sizes.
Cons
Some users may find the interface less intuitive than newer platforms.
Customization may require assistance from ADP support.
Reviews
Total Reviews: 6433
Aggregate Review Rating: 4.4/5 on Capterra.com.
Pricing
Quote-based pricing tailored to business needs and size.
10. Deputy
Deputy is renowned for its scheduling and time-tracking solutions that support dynamic security workforces.
Top Features
Auto-Scheduling: Utilizes AI to create efficient and conflict-free shift schedules.
Shift Swapping: Facilitates easy shift exchanges among employees with approval controls.
Time Clock: Enables accurate time tracking through an app, reducing discrepancies.
Pros
A user-friendly interface that streamlines the scheduling process.
Offers a feature-rich free version suitable for small teams.
Cons
Limited advanced analytics for deeper workforce insights.
Some notifications can be overly frequent and may not be easily customized.
Reviews
Total Reviews:713
Aggregate Review Rating: 4.6/5 on Capterra.com.
Pricing
Deputy's pricing starts at $4.50 per user per month for their scheduling product.
11. Humanity
Humanity excels in providing flexible scheduling solutions for security teams that require regular shift adjustments.
Top Features
Shift Planning: Simplified shift creation and management, accommodating variable staffing requirements.
Leave Management: Centralized system for managing leave requests and approvals.
Time Clock Integration: Seamless integration with time clocks for accurate attendance tracking.
Pros
Excellent mobile app for on-the-go management and employee communication.
Strong customer support with dedicated training resources.
Cons
Can be more expensive than some competitive apps, especially for larger organizations.
The learning curve may be steep for some features and customization options.
Reviews
Total Reviews: 294
Aggregate Review Rating: 4.3/5 on Capterra.com.
Pricing
Humanity pricing information is available upon request.
12. When I Work
When I Work is a practical and intuitive application designed for scheduling and communication among security teams.
Top Features
Employee Scheduling: Helps to create and distribute staff schedules efficiently.
Time Tracking: Integrates a time clock feature for accurate payroll data.
Team Messaging: Encourages team communication and collaboration in real-time.
Pros
No cost for small businesses with up to 75 users.
Designed with a user-friendly interface that eases the scheduling process.
Cons
Advanced features might require a steeper investment.
Some users report the need for more robust reporting tools.
Reviews
Total Reviews: 1081
Aggregate Review Rating: 4.5/5 on Capterra.com.
Pricing
When I work paid plans start at $2.50 per user per month.
13. Planday
Planday specializes in shift scheduling and workforce management tailored to the needs of security companies.
Top Features
Roster Management: Efficiently manage employee rosters, availability, and shift swaps.
Payroll Export: Simplifies payroll processing by integrating with numerous payroll systems.
Communication Tools: Offers in-app messaging and notice boards for team updates.
Pros
Flexibility in scheduling with easy adjustments to meet last-minute changes.
Strong emphasis on communication features.
Cons
Some businesses might find the pricing model challenging for large teams.
Certain functionalities may require a learning period to fully utilize.
Reviews
Total Reviews: 55
Aggregate Review Rating: 4.3/5 on Capterra.com.
Pricing
Plans start at €2.99 per user per month; contact Planday for additional pricing details.
14. Rotacloud
Rotacloud is a web-based platform that simplifies the process of creating and managing staff rotas for security personnel.
Top Features
Drag-and-Drop Scheduling: Facilitates quick and easy rota creation.
Leave Tracking: Manages annual leave and sick days with full visibility.
Time and Attendance: Tracks when staff start and finish shifts via a time clock feature.
Pros
Intuitive design makes rota planning accessible for all users.
Offers comprehensive leave and absence tracking for management.
Cons
Rotacloud is generally more suitable for smaller businesses.
May lack some advanced features that larger organizations require.
Reviews
Total Reviews: 246
Aggregate Review Rating: 4.9/5 on Capterra.com.
Pricing
Rotacloud's pricing starts at £60 per user per month.
15. Rotageek
Rotageek uses advanced technology to improve scheduling efficiency and employee engagement within security teams.
Top Features
Smart Scheduling: Automatically generates optimal schedules based on staff availability and demand.
Employee Self-Service: Allows employees to manage their own shifts and availability.
Overtime Management: Manages and tracks overtime work effectively.
Pros
Reduces scheduling errors with smart automated features.
Enhances employee satisfaction with self-service options.
Cons
Initial integration may require time for setup and staff training.
Some businesses may require additional customization for unique requirements.
Reviews
Total Reviews: 197
Aggregate Review Rating: 4.6/5 on Capterra.com.
Pricing
Rotageek pricing information is available upon request.
16. Rotaready
Rotaready is a cloud-based rostering and workforce management tool tailored for the security sector.
Top Features
Cost Control: Helps predict labor costs and manage budgets more accurately.
Real-time Reporting: Offers instant reports for staff attendance and shift patterns.
Integration Capability: Easily integrates with payroll and HR systems.
Pros
Provides detailed insights to improve labor cost management.
Simple integration with existing company processes and systems.
Cons
The platform could offer more customization options for complex rosters.
Additional functionality may come at a higher price point.
Reviews
Total Reviews: 75
Aggregate Review Rating: 4.7/5 on Capterra.com.
Pricing
Rotaready pricing starts at £89 per user per month
17. Nowsta
Nowsta streamlines workforce management for security firms with features geared towards simplifying staff coordination.
Top Features
Workforce Scheduling: Optimizes staff scheduling across various job sites.
Time Tracking: Includes a time clock app to ensure accurate timekeeping.
Reporting And Analytics: Delivers detailed reports on labor costs and employee performance.
Pros
Offers a comprehensive view of staffing across multiple job sites.
Robust analytics helps with strategic planning and budgeting.
Cons
The software may be more feature-rich than necessary for very small teams.
Transitioning from another software may involve a learning curve.
Reviews
Total Reviews: 253
Aggregate Review Rating: 4.9/5 on Capterra.com.
Pricing
Customizable pricing plans; reach out to Nowsta for a detailed quote.
18. Ubeya
Ubeya provides effective workforce management tools specifically aimed at businesses with on-the-go staff, such as security.
Top Features
Smart Scheduling: Simplifies the creation of shift patterns while considering employee availability.
Mobile Time Clock: Allows employees to clock in and out directly through their mobile devices.
Workforce Insights: Provides analytics and reporting features for data-driven decisions.
Pros
Mobile-centric design caters to the dynamic nature of security work.
Offers impactful insights to optimize workforce deployment.
Cons
Pricing structures could be more transparent.
May offer more advanced features than some smaller security firms need.
Reviews
Total Reviews: 42
Aggregate Review Rating: 4.8/5 on Capterra.com.
Pricing
Ubeya's pricing starts at $4 per user per month.
19. Sling
Sling is designed to aid in creating schedules, managing shift exchanges, and facilitating communication among security teams.
Top Features
Shift Scheduling: Allows for creating and sharing shift schedules with ease.
Built-in Messaging: Facilitates instant communication between managers and team members.
Task Assignments: Enables managers to assign and track tasks to ensure operational efficiency.
Pros
A comprehensive set of tools that assist in all aspects of workforce management.
Efficient communication modules integrated into the platform.
Cons
Some features may be challenging to use without proper training.
Small businesses may find some of the advanced features unnecessary.
Reviews
Total Reviews: 150
Aggregate Review Rating: 4.7/5 on Capterra.com.
Pricing
Sling offers a free basic plan; premium features start at $1.7 per user per month.
Further Reading: How to Start a Security Company UK
What Features To Look For When Choosing A Security Workforce Management Tool?
Organizations must assess several key features when selecting a security workforce management tool. These features ensure efficient operations and compliance with industry regulations. Here are the most significant features to consider:
Remote Management Capabilities
These features should include remotely accessing the system, assigning tasks, and providing reporting. This is essential for managing a distributed security team.
Real-time Monitoring
The tool should offer real-time insights into the workforce. This enables managers to quickly respond to incidents and ensure that security personnel are at their assigned posts.
Incident Reporting Modules
A function that allows security staff to report incidents efficiently. It should also allow for the tracking and analysis of incident data over time.
Scheduling and Timekeeping
An integrated scheduling system that manages shifts, time off, and over time, paired with accurate time-tracking mechanisms, is crucial for workforce management.
Compliance Management
The tool must facilitate adherence to labor laws and industry regulations. It should do this through features that manage certifications, training records, and compliance documentation.
Analytics and Reporting
Advanced analytics help in understanding workforce trends and in making data-driven decisions. The software should provide comprehensive reports on performance and operational efficiency.
Scalability
The system should be scalable to accommodate the organisation's growth without any significant drop in performance.
Integration Capabilities
The software should easily integrate with existing HR, payroll, and IT systems to streamline operations.
User-Friendly Interface
To ensure that all levels of users can effectively work with the software, it needs to have an intuitive and easy-to-navigate interface.
Which Of The Top Security Workforce Management Apps Is Right For You?
Choosing the right security workforce management software hinges on identifying the unique needs of your security operations.
Each application offers a unique set of tools tailored for various operational scales and business models.
Selecting software should reflect operational needs, budget, and integration capacity with existing systems. The right choice will seamlessly align with your organization's workflow and enhance your team's efficiency and compliance.
FAQs
What Is The Best Security Workforce Management Software For Small Businesses?
Zenefits often stands out for small businesses due to its affordability and comprehensive features tailored for smaller operations. This platform simplifies various aspects of workforce management, integrating essential HR tasks into one user-friendly interface.
Are There Any Free Security Workforce Management Tools?
While fully free solutions are rare, Deputy offers a free starter plan. This plan provides basic functionality suitable for businesses requiring simple scheduling and time tracking. Typically, the free plans serve as an introduction to the software, with more advanced features available in paid versions.
What Makes Parim The Best Security Workforce Management Software?
PARiM is lauded for its robust set of features designed specifically for the security sector.
These features include real-time scheduling, incident reporting, and license management.
Its unique strength lies in streamlining complex tasks that security firms frequently encounter, ensuring compliance and enhancing operational efficiency.
